Race Scoring Frequently Asked Questions

Q: I'm using a TimeMachine to score a Swim-Bike-Run triathlon. How do I switch from
timing the Swim to timing the Run without stopping the clock?

A: There are 2 steps to do this:
Step 1) Tap <Clear>, <Lane #>, <Enter>, <3>, and <Enter>.
This makes select times go into the 3rd event.
Step 2) Tap <Clear>, <Lane #>, <Lane #>, <Enter>, <3>, and <Enter>.
This makes grip switch times go into the 3rd event.
Note: You must tap <Lane#> within 1.5 seconds after <Clear>.
If you are recording transition times, tap <5> instead of <3>, (the Run is the 5th event).

Q: If I need help, can I call you?
A:
Yes. I'm a self-employed computer consultant most of the time. Lots of timing companies and individuals occasionally need assistance when a race has caused them headaches because of unforeseen data quality problems, or when they are using software or hardware that they are relatively unfamiliar with. For example, one company needed to convert a file from one format to another, and I handled it in less than 30 minutes. Another wanted help with setting up for an event with several waves of mountain bikers, and I was able to handle that in about 2 hours. Another wanted help with configuring several laptops so that they could network them for race registration.
For lengthy problems unrelated to quality issues with ElfScore for Windows or SimpleScore or TimeMachines, I generally charge US$75 per hour, with a minimum charge of US$25. If you are having problems with a race, you may need to ZIP the files in the race folder and email it to me.
Of course, if you are calling to report a bug in ElfScore or SimpleScore, or a problem with using a TimeMachine, I can't remember ever charging someone to handle those problems, so feel especially free to call and report those problems!
Q: Do you help RunScore users also?
A:
Yes. I used RunScore before I developed ElfScore, and many hundreds of RunScore users still use my RS-Tools, RS-Setup, DB2RS and other programs. While I'm not quite as familiar with RunScore for Windows, most RunScore users call me about issues such as setting up for races, or creating a series of reports to handle some special award system.
I generally charge US$75 per hour, with a minimum charge of US$25. My assistance is usually available on a first-come, first-served basis, with occasional reprioritizing for emergencies.

Q: How do I reset the TimeMachine clock to 0:00 after a false start?
A:
Turn it off, wait 1 second, turn it on, and tap <Clear> a few times.

Q: How do I retransmit times from a TimeMachine during a race?
A:
Tap <Clear>, <Setup> (repeat until [RS 232 PORT] shows), then <Enter> 3 times.
If you're using ElfScore for Windows, you can make it retransmit via the TM Control Center button. From any timing location form, select the File|COM Ports menu option.
Note: You must tap <Setup> within 1.5 seconds after <Clear>.

Q: I want to score races. What's the easiest program you have for getting started?
A: My SimpleScore program ($99), which is DOS-based, has helped dozens of people get into scoring races. It's very easy to use, yet can score triathlons, multiple road races and cross-country meets. If you need a printing timer to collect times and select times, check out the TimeMachine. We use them.

Q: Does ElfScore for Windows work with ChampionChip or Winning Time?
A: Yes. You need to have at least one (preferably 2) field in your database called something like CHIP that is long enough to store the chip ID, and a special file named BibChip.txt that stores what chip ID(s) corresponds to each bib number. To assign the chip IDs to each bib number in ElfScore, select Utilities | Maintain Transponders | Import BibChip File.
To prepare for loading chip timing files for each timing location, select Timing | Configure Locations, and designate each location for which chip times will be loaded as either a 'start', a 'finish' or a 'split' location. In addition, you can assign each timing location a code to designate which file it will get its timing files from.
You can also associate a start time with each timing location. This time will be subtracted from all times processed for that location to produce an elapsed time (since the start of the race). A location marked as 'start' will keep the latest time for an athlete, all others will keep the earliest time. Finally, to force ElfScore to auto-load one or more chip timing files into a timing location, just get into that location and tap [F7] once.

Q: How do I download times from a TimeMachine timer to ElfScore for Windows?
A: From ElfScore, select any timing location. Choose File | COM Ports, select the COM port to use (usually 1 or 3), and then select 'Open Port' and 'OK'. This makes ElfScore start listening for data coming into the computer.
Next, on the TimeMachine, insert one end of the telephone cable in the connection that says 'RS-232 port' above it. On the other end, attach either the 9-pin or the 25-pin adapter to the cable, and then attach this to the computer's corresponding serial port.
If this does not work, there are numerous other possibilities, such as the TimeMachine buttons being programmed for the wrong locations, etc. If you can't get it working, call Alan at 217.698.8600.

Q: Setting up for races in RunScore is a pain. Is there a way to simplify it?
A: If you don't have RS-Setup, buy it ($50). ElfScore users can take advantage of the 13 or so built-in ES_* directories, which have sample race setups for numerous types of events (one race, two races, duathlon, triathlon, prediction run, marathon, etc.) as well as a folder for club administration (ES_CLUB). ElfScore users can download the latest updates to these folders from the ElfScore page of the web site.

Q: How can I convert a dBase (DBF) database?
A:
If you have ElfScore for Windows, just close the current event, choose File | Open, change the Files of Type to dBase files (*.DBF), select the file and tap [Enter]. If you are using Runscore, and don't have ElfScore, buy the DB2RS utility ($25).

You can reach us via:

Alan J. Avery
Elvish Consulting
1408 Noble Ave
Springfield, IL 62704-3450
Phone: 217.698.8600
email: alan@timingiseverything.com
alternate email: ajavery@yahoo.com